The Company is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.
You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.
Purpose of processing and legal basis
The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. The legal bases we rely upon to offer these services to you are:
Recipient/s of data
The Company will process your personal data and/or sensitive personal data with the following recipients:
Statutory/contractual requirement
Your personal data is required by law and/or a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data and if you do not the consequences of failure to provide the data are:
MEM Recruitment’s inability to provide you with work finding services
Overseas Transfers [Optional]
The Company may transfer only the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. We will take steps to ensure adequate protections are in place to ensure the security of your information. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.
Data retention
The Company will retain your personal data only for as long as is necessary. Different laws require us to keep different data for different periods of time.
The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from after the date on which we last provide you with work-finding services.
We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.
Where the Company has obtained your consent to process your personal and sensitive personal data, we will do so in line with our retention policy. Upon expiry of that period the Company will seek further consent from you. Where consent is not granted the Company will cease to process your personal data and sensitive personal data.
Your rights
Please be aware that you have the following data protection rights:
Where you have consented to the Company processing your personal data andsensitive personal data you have the right to withdraw that consent at any time by contacting Alan Owen – Data Manager & DPO MEM Recruitment, 8a Mill Street, Bedford, MK40 3HD or alan.owen@mem-recruitment.com
Complaints or queries [NOTE 12]
If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Alan Owen – Data Manager & DPO MEM Recruitment, 8a Mill Street, Bedford, MK40 3HD or alan.owen@mem-recruitment.com
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.
Q. What happens after I complete the regsitration packs / forms provided?
A: Your details will be collected, stored, and submitted to the relevant branch and/or team member handling your application.
Q. Do I need to do anything after registration?
A. Our team will contact you regarding the job role you may be interested in, and a meeting online or within the branch will be arranged to complete your registration documents as required.
Q. What do I need to do to complete the registration?
A. We will require a copy of your Identification; Long Birth Certificate, Passport, or National ID Card.
If you supply a Long Birth Certificate, you must also provide a National Insurance Card or letter from the HRMC displaying your tax code.
There may be some additional information and forms to complete, but all will be discussed with you ahead of your employment.
Here at MEM Recruitment we take your privacy seriously and will only use your personal information to administer your account and to provide the products and services you have requested from us.
However, from time to time we would like to contact you with details of other products, services, offers, and competitions we provide. By continuing to use this website you consent to us contacting you for this purpose.
You may opt-out by emailing our Data Officer;
Alan Owen – alan.owen@mem-recruitment.com
If contact is made it will be in the form of;
Information we collect will be shared with our company and its branches only. We will not share your details with any third-party organisation without your consent.
